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Annual Meeting Registration, Housing & Travel Policy

Registration Fees

All individuals attending the SIIM Annual Meeting are expected to pay registration fees in the appropriate categories of SIIM member, non-member, student, one day registration, or special weekend rate.

Complimentary meeting registrations are provided to all invited faculty, Learning Track Co-Chairs, Board members, and Program Committee members.

All Scientific Co-Chairs, Scientific Presenters, Open Source Plug Fest Presenters, Roundtable Moderators, CIIP Study Group Moderators, and Corporate Panelists in the Vendor Tie-In Sessions are expected to register for the meeting and registration fees are NOT waived (with the exception of student travel award recipients).

Spouse/Companion registration is offered to any full paying registrant for a fee of $50. One badge per registration will be given. This type of registration is for any individual who is not a SIIM member, potential SIIM member or annual meeting speaker. Changes to these badges will not be allowed while on meeting site.

Access to SIIM Annual Meeting online podcasts and presentations are provided to SIIM members and full meeting registrants only.

Press passes: Individuals presenting valid credentials from a recognized news organization, trade publication, or journal will be given a three-day press pass. This does include access to social events and online scientific abstracts.

Housing & Travel Expenses

SIIM is unable to pay honoraria, housing or travel expenses for presenters. It is expected that all participants including Learning Track Chairs, members of the SIIM Board and committees, etc. be responsible for expenses incurred for attending the SIIM Annual Meeting.

Invited speakers (non-corporate) who are not members of SIIM, and are not members of the digital medical imaging field, will be offered reimbursement for airline and hotel lodging for 2 nights if they are attending the meeting solely at our request. This policy applies up to a maximum of two invited speakers per session.

All individuals reimbursed for travel expenses per above policy should maintain accurate records and submit original receipts for air, ground transportation, lodging, and all qualified expenditures of $25 or more. A SIIM expense report with original receipts must be submitted for reimbursement within one month of incurring expenses.

Special Hotel Concessions

Complimentary hotel suites will be assigned to the SIIM Chair and to the Program Committee Chair each year at the annual meeting. Any special hotel concessions above and beyond these two suite assignments, such as complimentary hotel rooms, upgrades, etc., will be provided on a per contract, per year basis. Any special concessions given to SIIM by the hotels will be assigned to faculty, invited speakers, Board members and Program Committee members.

Special Requests

Any requests for travel reimbursement or waiver of registration fees must be submitted to the SIIM Executive Director prior to the Annual Meeting. If necessary, requests will be forwarded to the Treasurer for review.

SIIM 2010 Registration, Housing, and Travel Policy (PDF)