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Annual Meeting Registration, Housing & Travel Policy

Registration Fees

All individuals attending the SIIM Annual Meeting are expected to pay the registrations fees outlined in the preliminary program/registration brochure in the appropriate categories of SIIM member, non-member, student or one day registration. Complimentary meeting registrations are provided to all invited faculty, Board Members, and Program Committee members. All scientific presenters are expected to register for the meeting and registration fees are NOT waived (with the exception of student travel award recipients).

Spouse/Companion registration is offered to any full paying registrant for a fee of $50. One badge per registration will be given. This type of registration is for any individual who is not a SIIM member, potential SIIM member or annual meeting speaker. Changes to these badges will not be allowed while on meeting site.

The distribution of the scientific abstracts and access to SIIM Annual Meeting podcasts and presentations are provided to each SIIM member, non-member, and student registrant. Scientific abstracts will be distributed to daily registrants.

Press passes: Individuals presenting valid credentials from a recognized news organization, trade publication, or journal will be given a three-day press pass. This does include copies of the syllabus and access to social events. The scientific abstracts will be distributed to press registrants.

Housing & Travel Expenses

SIIM is unable to pay honoraria, housing or travel expenses for presenters. It is expected that all participants including learning track chairs, members of the SIIM Board and committees, etc. be responsible for expenses incurred for attending the SIIM Annual Meeting.

Invited speakers who are not members of SIIM, and are not members of the digital medial imaging field, will be offered reimbursement for airline and hotel lodging for 2 nights if they are attending the meeting solely at our request. This policy applies up to a maximum of three invited speakers per session.

All individuals reimbursed for travel expenses per above policy should maintain accurate records and submit original receipts for air, ground transportation, lodging, and all qualified expenditures of $25 or more. A SIIM expense report (see www.siimweb.org/expensereport) with original receipts must be submitted for reimbursement within one month of incurring expenses.

Special Hotel Concessions

Complimentary hotel suites will be assigned to the SIIM Chair and to the Program Committee Chair each year at the annual meeting. Any special hotel concessions above and beyond these two suite assignments, such as complimentary hotel rooms, upgrades, etc., will be provided on a per contract, per year basis. Any special concessions given to SIIM by the hotels will be assigned to faculty, invited speakers, board members and program committee members.

Special Requests

Any requests for travel reimbursement or waiver of registration fees must be submitted to the SIIM Executive Director prior to the Annual Meeting. If necessary, requests will be forwarded to the Treasurer for review.

Annual Meeting Registration, Housing, and Travel Policy (pdf)